Group Therapy is a potent force in the landscape of mental health intervention. But without proper billing, therapists can miss out on thousands of dollars each year. If you do group therapy and want to get what you should be paid, this guide is for you.

In this post, we’ll go through:

• Billing codes to use
• Compliance Rules you should never break
• Real ways to make more money
• How The Medicator’s can help make the whole process easier.

Let’s dive in.

Use the Correct Group Therapy Billing Codes

Begin with the basics — writing good code. Insurance simply will not pay without correct CPT codes. These are the main group therapy billing codes:

• 90853 – Group psychotherapy (45–60 minutes)
• 90785 – Interactive complexity (use with 90853 when additional communication efforts are required)
• 90849 – Multiple-family group psychotherapy (insurers vary in accepting or not accepting this code)
• G-codes -Intensive Outpatient Programs (IOP) Medicare and some commercial plans

Pro Tip from The Medicator’s: Verify if telehealth billing for 90853 is allowed by your payer by consulting their list. Now, many do — though the rules vary by state and by insurer.

Always Verify Eligibility

What’s the most frequent cause of denied group therapy claims? Eligibility issues. Before Your First Session:

• Review mental health benefits: Review coverage, session limits, and copays.
• Be Sure the Diagnosis Qualifies: The insurance plan has to consider group therapy medically necessary.
• Obtain patient consent for billing: Particularly if there’s a possibility that any services won’t be covered.

Here at The Medicator’s, our staff processes group therapy providers’ eligibility in bulk– saving time and decreasing billing stress.

Document Every Session Clearly

Insurance companies crave evidence that services were offered — and that they worked. A clear progress note is key.

Each group therapy note should include:

• The date and time of the visit
• Total minutes spent
• The specific topic or treatment approach employed (e.g., treatment for anxiety CBT)
• Websites on which the degree of involvement/release of each participant is summarized
• The provider’s signature, name, and title

Incorporating templates like SOAP or DAP in your EHR can help expedite the process without leaving any necessary details.

Follow Compliance Guidelines

Even if services are provided accurately, compliance errors can result in denials, or worse, audits. Keep these points in mind:

If you’re unsure of what your payer allows, The Medicator’s can review your compliance and correct any issues before they become a problem.

Increase Revenue Without Adding Hours

Group therapy billing shouldn’t eat up your time or your income. Try these strategies:

Stack Sessions

Stack multiple sessions together with the same therapist. This cuts down on downtime and helps increase billable hours.

Offer Individual Check-Ins

Use short individual therapy (code 90832) on other days for those clients in group. It also makes it easier to track progress and brings in revenue.

Send Automated Reminders

No-shows are endemic in group therapy. Sending reminder texts or emails can cut no-shows by as much as 20%.

The Medicator’s provides scheduling and reminder systems that are scientifically proven to cut drop-offs and keep groups full.

Fix Denials Quickly

Don’t let rejections pile up. Typical Group Therapy Billing Mistakes Some of the most common group therapy billing mistakes are:

• “Invalid Group Size” -Resend with your list of players to session.
• Missing complexity code – Bill 90785 if there were any issues with communication
• Incorrect place of service for telehealth – bill with place of service code 02 or 10

Use The Medicator’s revenue cycle management software that sends you instantaneous notification of problems—so you can address them immediately and keep your money flowing in.

Work With The Medicator’s for Expert Assistance

Turning group therapy into consistent revenue takes more than just quality care—it demands efficient Medical Billing Services, streamlined workflows, and persistent follow-up with payers to ensure every claim is accounted for.

This is where The Medicator’s thrive.

We support mental health professionals:

• Bill cleanly with appropriate CPT codes
• Navigating the rules, which are constantly in flux
• Manage denials and appeals from beginning to end
• Monitor the trend of revenue and performance indicators
• Keep your attention on patient care—and not paperwork

Whether you are a private practice or a growing behavioral health clinic, we have the resources and expertise to keep your revenue cycle flowing.

👉Read more at themedicators.com or schedule a free consultation now.

Final Thoughts

There is power in group therapy, but only if your business side is equally as powerful. With sound coding, great documentation and intelligent systems, you can optimize your group therapy reimbursement without adding stress to your day.

And when you are ready to make it all that much easier, The Medicator’s are here for you. To schedule your practice analysis with the highest standard of care and visit The Medicator’s, visit our website.